Department of Defense Education Activity Secretary (OA) in Camp Humphreys, South Korea

  • Duties

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Duties
Summary

All required documents must be appropriately dated and submitted with your application package in order to be considered. Failure to provide the required documents as stated in the vacancy announcement may result in an ineligible rating. (See Required Documents section).

*NOTE: This announcement is used to establish a register of applicants to fill multiple vacancies as they occur throughout the year. Location and work schedule of vacancies will vary based on the needs of the DoDEA Korea District and can be located at any of our schools. There is no guarantee if or when vacancies will be available. *

*FIRST CUT-OFF: OCTOBER 3, 2017 AT 11:59 EST*

*APPLICANTS WHO ARE SEEKING CONSIDERATION FOR VACANCIES THAT MAY OCCUR THROUGH OCTOBER 3, 2017 MUST APPLY BY THE FIRST CUT-OFF DATE. *

Who May Apply:

Applicants in the Korea District within the commuting area of the complex, in the categories listed below are eligible to apply for this position.

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. Failure to provide the required documents as stated in the vacancy announcement may result in an ineligible rating. (See Required Documents section)

  • Current Civilian Employee with the Department of Defense Education Activity
  • Eligible for overseas Military Spouse Preference
  • Eligible for overseas Family Member Preference
  • Eligible for Excepted Service Family Member Authority
  • ICTAP

Priority consideration will be given to military spouse preference and family member preference eligible residing in the commuting area of the duty location for this position. Commuting area is defined as the geographic area surrounding the duty location in which people can reasonably be expected to travel back and forth daily.

*Military Spouses and Family Members may apply 30 days before their anticipated arrival date. However, they will not receive preference until arrival at the foreign location. Additional documentation may be required prior to granting preference.

NOTE: Family members of contractor employees are NOT eligible for appointment.

** Learn more about this agency

Responsibilities

This position is a developmental position. It may be filled at the GS-05 or GS-06 grade level. The full performance level of this position is GS-06.

In this position, you will serve as the principal clerk of the school, providing administrative assistance to the Principal, staff, and faculty. Performs a variety of office support duties, e.g. receives telephone calls or visitors, answers questions and provides information of a routine nature based on knowledge of programs and operations. Maintains supervisor’s calendar, prepares and types documents and correspondence. Maintains files and records. Requisitions office supplies, equipment and publications. Performs timekeeping functions for the school. Makes travel arrangements. The school secretary interacts with students and parents to resolve problems. Performs duties unique to school environment including; computer area security, key control, and records management. Responsible for maintaining an accurate Substitute teacher roster. May also assist with the education program implementation involving coordinating program requirements and the administrative details.**

Travel Required

Not required

Supervisory status

No

Promotion Potential

06

Who May Apply
This job is open to…

See "Who May Apply" below

Questions? This job is open to 1 group.

  • #### Job family (Series)

0318 Secretary

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  • Office Secretaries
  • School Secretaries
  • Secretaries, Office
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  • Requirements

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Requirements
Conditions of Employment
  • You must be a U.S. Citizen
  • Male applicants must meet the Selective Service requirement
  • You will be subject to a background/suitability investigation/determination
  • Must be able to type at least 40 words per minute
Qualifications

In order to qualify for the GS-05 you must possess one of the following:

  • Specialized experience: To qualify applicants must possess one year of specialized experience equivalent to the next lower grade/level (GS-04). Specialized experience is defined as work that involves at least the three following tasks; using a personal computer and computer programs to type a variety of documents, such as memorandums, letters, reports and emails; utilizing knowledge of proper formats, grammar, spelling and punctuation to review documents for others, scheduling and making appointments for others; composing routing correspondence; meeting and greeting visitors; screening calls; and making travel arrangements;

OR

  • Education: Successful completion of a 4 year of education above the high school level. Post-high school level education must have been obtained in a business, secretarial or technical school, junior college, college or university that has been accredited by an accrediting institution recognized by the U.S. Department of Education. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. A photocopy of all OFFICIAL college/university transcripts (front and back) must be submitted. To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress. Any transcripts submitted that are not in English will not be considered.

OR

  • Combination of education and specialized experience: To qualify applicants must possess a combination of post-high school education and specialized experience that meets 100% of the qualification requirements for this position. Only education in excess of 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

In order to qualify for the GS-06 you must possess:

  • Specialized experience: To qualify applicants must possess one year of specialized experience equivalent to the next lower grade/level (GS-05). Specialized experience is defined as applying extensive rules, procedures, operations, functions and commitments to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as screening calls and visitors, maintaining supervisor’s calendar, preparing, reviewing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements; knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports, and transcribed material.
  • Education: As a general rule, education is not creditable above GS-5; however, graduate education may be credited as long as the graduate education is directly related to the work of the position.
  • Federal Time-In-Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must meet the Time in Grade Restriction.
  • Time in Grade Restriction: Must have 52 weeks of Federal service at the GS-5 level
Education

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

LIVING QUARTERS ALLOWANCE (LQA) AND PAYMENT OF TRAVEL AND TRANSPORTATION ARE NOT AUTHORIZED.

Locality Pay: Locality pay does not apply in the overseas area. Locality rates of pay in CONUS will not be used for pay setting when transferring to an overseas/foreign area.

Family member appointments will expire based on the sponsor's rotation date. Family member appointments may not exceed two months after an employee is no longer considered a family member within the local commuting area due to PCS or divorce of sponsor or, in the case of a child, the age of 23.

Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service (see www.sss.gov).

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible see the OPM ICTAP website. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position.

Citizenship/Ordinarily Resident Status: Applicants must be U.S. citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA). An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component or a family member of either the aforementioned or who has obtained a work permit for any duration. Ordinarily Resident restrictions apply and vary depending on the host nation.

Dual citizens will not be appointed to positions within the country in which they hold dual citizenship. Citizenship eligibility will be verified prior to appointment.

CONDITIONS OF EMPLOYMENT:

All candidates must reside within the local commuting area where the position is located. Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. (5 CFR 575.203)

Incumbent may be subject to the 5-year foreign area limitation according to the DoDI 1400.25-V1230, dated 26 July 2012.

Incumbent may be required to complete a 1-year probationary or trial period.

You will be required to participate in Direct Deposit/Electronic Fund Transfer in accordance with DoD Regulation 7000.14R.

Selectee must undergo Background Checks IAW DoDI 1402.5 (e.g. Local Files Check, State Criminal History Records Check, and National Agency Check Inquiries).

Employment in these positions is subject to successful completion of a background security investigation and favorable adjudication. Failure to successfully meet/maintain these requirements may be grounds for termination.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

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Background checks and security clearance
Security clearance

Q - Sensitive

  • Required Documents

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Required Documents

The following documents must be submitted by 11:59 p.m. Eastern Time on Sunday, December 31, 2017.

Applicants will not be considered or rated if all of the forms and supporting documents indicated below are not included in the application packet.

  1. Questionnaire - Required

  2. Resume – Required

  3. Family Members of Military or Civilian employees on orders: Copy of the sponsor's Permanent Change of Station orders indicating authorization of dependent travel; and Command Sponsorship letter, if you are not on the sponsor's orders

  4. Declaration for Federal Employment - Required The Declaration for Federal Employment may be downloaded at https://www.opm.gov/forms/pdffill/of0306.pdf

Family members of local hire Federal employees: Command Sponsorship Letter or other proof of dependent status - Required

In addition to the required documents above applicants must submit the following supporting documents that apply to them:

Current Federal employees: Copy of latest SF-50, Notification of Personnel Action

Education (if using education to qualify): Electronic copies of all OFFICIAL college/university transcripts (front and back). To receive the maximum allowable credit you must include all transcripts (front and back) for each degree earned to include any additional courses currently in progress. Any transcripts submitted that are not in English or not official

Applicants claiming veteran's preference must submit:

  1. A copy of DD-214 (copy member 4), future separatees may submit Certificate of Release or Discharge from Active Duty showing all dates of service, as well as character of service (Honorable, General, etc.).

  2. Applicants claiming disability preference- letter from the Department of Veteran's Affairs, dated 1991 or later, certifying an Overall Service Connected Disability AND, Optional: Standard Form-15 (SF-15), an application for 10-Point Veteran's Preference (To obtain a copy of the SF-15, go to https://www.opm.gov/forms/pdffill/SF15.pdf.)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

  • Benefits for federal employees
  • Healthcare insurance
  • Pay and leave

Working for the Department of Defense Education Activity offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. To find out more about the major benefits offered to most Federal employees, visit www.opm.gov/insure.

Important Notice to veterans: The office of Personnel Management has published the end date for operation Iraqi Freedom (OIF) as August 31, 2010. To receive veterans' preference for service during the Enduring Freedom/Iraqi Freedom era, you must have served for more than 180 days between September 11, 2001 and August 31, 2010 or be in receipt of a campaign badge or expeditionary medal. The updated CFR language is available at: http://www.ecfr.gov/cgi-bin/text-idx?rgn=div5;node=5%3A1.0.1.2.20. Other qualifying eligibility for preference (e.g. disability) remains unchanged.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

Follow the steps below to apply online. Your application and ALL required supporting documents must be received by 11:59 p.m. Eastern Time (ET) on Sunday, December 31, 2017.

Paper, faxed or e-mailed electronic applications submitted directly to the agency and not through the USA Jobs program using the instructions below will not be considered.

Step 1:

Click the APPLY button to create an account or log in to your existing USAJOBS account. It is essential that your resume provide sufficient information to substantiate your responses in the self-assessments vacancy questions. If your responses are not adequately substantiated by your resume, the HRO will amend your rating to more accurately reflect the level of competency that is indicated by the content of your resume.

Your application/resume for Federal employment must include the following information in order to be considered for the position: Total employment period, i.e., starting and ending dates (month and year) and number of hours per week for each work experience, paid and unpaid. A description of your duties and accomplishments for each experience, including volunteer. If you are a current or former Federal employee, highest Federal civilian grade held, job series, and dates of employment. NOTE: USAJOBS resume tool is highly recommended.

Step 2: Follow the prompts to complete the assessment questionnaire. Step 3: Submit supporting documents. Submit the required documents specified in the "Required Documents" Section of this vacancy.

Please ensure you click the Submit My Answers button at the end of the process.

To fax supporting documents you are unable to upload, complete this cover page

http://staffing.opm.gov/pdf/usascover.pdf using the following 2013385. Fax your documents to 1-478-757-3144. Note: To return to a previously Saved or Incomplete application you may use the following link:https://applicationmanager.gov/ .

If you cannot apply online: 1. Click the following link to view and print the assessment questionnaire View Occupational Questionnaire, and 2. Print this 1203FX form to provide your response to the assessment questionnaire:http://www.opm.gov./forms/pdffill/OPM1203fx.pdf and 3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

How You Will Be Evaluated

Once your application is complete and received, the Human Resources Office will compare your resume and supporting documentation against your responses to the assessment questionnaire to determine if you are qualified for this position. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required for this position. If, after reviewing your resume and/or supporting documents, a determination is made that you have inflated your qualifications and/or experience, your score may be adjusted, including marking you ineligible for this position. Eligible and qualified applicants will be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, military spouse preference and family member applicants with Veterans Preference will receive selection priority over military spouse preference and family member applicants who are non-veterans.

DoDEA is an Equal Employment Opportunity (EEO) employer. General information concerning EEO policies and procedures can be found on the DoDEA's Diversity Management and Equal Opportunity website at http://www.dodea.edu/Offices/DMEO/index.cfm

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Agency contact information
Human Resources Korea District Team
Phone

0000000000000000

Email

HRPACIFICWEST@PAC.DODEA.EDU

Address

Korea District Unit 15549 APO, AP

Learn more about this agency

Next steps

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful.

If you upload your documents using Application Manager, DO NOT FAX the same documents. To verify uploaded documents have been processed, please wait one hour to ensure they have cleared the virus scan. You can verify that your uploaded documents are attached to your application by checking the Details tab of your Application Manager accounthttps://applicationmanager.gov/ for this vacancy announcement. Your documents will display under the Details tab in the Document area.

Once your complete application is received and as vacancies occur, evaluations of applications will be conducted. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) office at OPM
  • Office of Equal Opportunity

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/480044100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 09/21/2017 to 12/31/2017

Salary: $28,545 to $41,368 per year

Pay scale & grade: GS 05 - 06

Work schedule: Full-Time - Full Time

Appointment type: Permanent